> ## Documentation Index
> Fetch the complete documentation index at: https://docs.upmind.com/llms.txt
> Use this file to discover all available pages before exploring further.

# How to Create Support Department

> Create unique departments

You can create additional departments for the ticket system (e.g. billing, refunds, technical support). Each department can have a separate Upmind email account and be enabled/disabled for clients.

## **Reviewing the Default Options**

Each Upmind store comes with a working public ticket system that your clients can use right away.

* The ticket system has one department (called General).

* If you're fine with the default settings, no further action is required.

<Frame caption="Default ticket system">
  <img src="https://mintcdn.com/upmind/h8h5zREaX7k8Y-3x/images/fb/16c8b9b2c6645ede.png?fit=max&auto=format&n=h8h5zREaX7k8Y-3x&q=85&s=e008a6a05a5a7c8f842571a2481dff28" alt="1035" width="1035" height="404" data-path="images/fb/16c8b9b2c6645ede.png" />
</Frame>

## **Creating Support Departments**

1. Go to Settings

2. Find the Support Department Tile

3. Then, click Create Department.

4. Fill in the Name; the code will be automatically filled once you enter the name. Then, click Create.

<Frame caption="Create Support Department">
  <img src="https://mintcdn.com/upmind/2ooSxDpt6PiIGMr-/images/fb/04b4ed77ebe5a8b5.png?fit=max&auto=format&n=2ooSxDpt6PiIGMr-&q=85&s=160b60b04ebe341442f7c88c9c6148af" alt="Add a new department" width="1556" height="614" data-path="images/fb/04b4ed77ebe5a8b5.png" />
</Frame>

5. You need to toggle the button to enable the department.

<Frame caption="A new department has been added">
  <img src="https://mintcdn.com/upmind/92wYnpdR_k6AjH3x/images/fb/5596e9c385543bda.png?fit=max&auto=format&n=92wYnpdR_k6AjH3x&q=85&s=2db2105bbc596d74d4e3d9fceba9ec23" alt="A new department has added" width="2171" height="783" data-path="images/fb/5596e9c385543bda.png" />
</Frame>

6. When you toggle the button, you will see the option to grant staff access when enabling support departments.

<Frame caption="Grant staff access">
  <img src="https://mintcdn.com/upmind/FQ1NhxALxjSHvvWW/images/fb/a84619d7732b1d66.png?fit=max&auto=format&n=FQ1NhxALxjSHvvWW&q=85&s=7acacd7f21040cd4e1f4872b413369b8" alt="Grant staff access" width="936" height="648" data-path="images/fb/a84619d7732b1d66.png" />
</Frame>

## **Editing Support Departments**

If you want to Edit the department, you can follow:

1. Click the three buttons, then click edit.

<Frame caption="Edit Departments">
  <img src="https://mintcdn.com/upmind/1-uICsJi9zYpvJVH/images/fb/91a576a89a1d89fe.png?fit=max&auto=format&n=1-uICsJi9zYpvJVH&q=85&s=0d09feea0b548246375aaa0b7d82564a" alt="Edit Departments" width="1423" height="494" data-path="images/fb/91a576a89a1d89fe.png" />
</Frame>

2. On the next screen, you can set the Brand Department Settings. You also can manage the [<u>destination mailbox</u>](/setup-and-configuration/email-configuring-and-sending/how-does-email-work-in-upmind) for automated email piping based on the department.

<Frame caption="Edit departments and add destination mailbox">
  <img src="https://mintcdn.com/upmind/bPO2bBzOxYQR4tYr/images/fb/f7413535dd051dc0.png?fit=max&auto=format&n=bPO2bBzOxYQR4tYr&q=85&s=0ed3275121cde3844eeddd3a8f6cb80d" alt="Edit departments and add destination mailbox" width="964" height="880" data-path="images/fb/f7413535dd051dc0.png" />
</Frame>

## **Managing your Department by Brand**

<Frame caption="Brand Department Settings">
  <img src="https://mintcdn.com/upmind/FQ1NhxALxjSHvvWW/images/fb/adf39a7d68dcdc8a.png?fit=max&auto=format&n=FQ1NhxALxjSHvvWW&q=85&s=5d4bcb05a1e4177ece3198b43b000e74" alt="Brand Department Settings" width="1510" height="370" data-path="images/fb/adf39a7d68dcdc8a.png" />
</Frame>

Within the Brand Department Settings, there are options you can select by clicking:

* By default, all the tickets will be coming to General, so once you create another department and decide to make it the default, you can tick the box “Make default department”.

* Ensure that you tick the box to “Allow the client to select this department when opening the ticket”. It will be shown in your client area.

## **Adding a Department Email Address**

On the same page, create a separate Upmind email address for each department.

1. Enter the department name.

2. Click Save.

<Warning>
  Create an action to send a notification when this Upmind department receives an email message. Learn [<u>Notifications</u>](/setup-and-configuration/notifications/notifications-overview) here.
</Warning>

<Frame caption="Create custom email address">
  <img src="https://mintcdn.com/upmind/h8h5zREaX7k8Y-3x/images/fb/11457dc7e47a50ac.png?fit=max&auto=format&n=h8h5zREaX7k8Y-3x&q=85&s=9b0559cfbb22e9437ed78a6fc20fd58c" alt="1495" width="1497" height="1162" data-path="images/fb/11457dc7e47a50ac.png" />
</Frame>

## **Creating a Forwarded Message Mailbox**

If you own your own domain, you can forward email messages to an Upmind department email.

Here's an example.

You have a domain called [bigcookies.com](http://bigcookies.com). You want to forward messages sent to [<u>billing@bigcookies.com</u>](mailto:billing@bigcookies.com) to an Upmind department email account.

1. Open your hosting account dashboard (e.g. cPanel).

2. Go to the forwarding section.

3. Create a forwarder to send [<u>billing@bigcookies.com</u>](mailto:billing@bigcookies.com) messages to [<u>billing@4yi9hcryuzb9.upmind.app</u>](mailto:billing@4yi9hcryuzb9.upmind.app).

<Note>
  Email forwarding may not work if the Upmind email address uses dashes or hyphens. Because the Upmind email address is based on your Upmind organisation name, we suggest that you create an organisation name without dashes or hyphens.
</Note>

## **What do clients see in the client area?**

If your client wants to [<u>create a ticket</u>](/using-upmind/service-desk/how-do-my-clients-create-tickets), they can select which department they refer to (it could be General, Billing, or Support based on your department created).

1. Log in to the client area

2. Go to Support.

3. Click Open new ticket

<Frame caption="Create a new ticket on the client area">
  <img src="https://mintcdn.com/upmind/kXD0Ya8PpcxxNm6Q/images/fb/4277b45956841945.png?fit=max&auto=format&n=kXD0Ya8PpcxxNm6Q&q=85&s=d082aab3ab69cba7f687954ca17cb189" alt="Create a new ticket on the client area" width="1620" height="314" data-path="images/fb/4277b45956841945.png" />
</Frame>

4. Then, the client can select which department they refer to

<Frame caption="Select a related department in the client area">
  <img src="https://mintcdn.com/upmind/VnCXiz5rboywDnvn/images/fb/d5222e15f0e74cf5.png?fit=max&auto=format&n=VnCXiz5rboywDnvn&q=85&s=722eff085ef99716cf4ed70dfe9c5b67" alt="Select a department in the client area" width="940" height="533" data-path="images/fb/d5222e15f0e74cf5.png" />
</Frame>
