> ## Documentation Index
> Fetch the complete documentation index at: https://docs.upmind.com/llms.txt
> Use this file to discover all available pages before exploring further.

# How to Set up Automatic Payments

> Configure gateways, billing, and more

**Automatic payments** make billing easier by charging the saved payment methods for clients on a set schedule. This reduces the need for manual work and helps prevent late payments.

This guide explains how to set up and customise automatic payments for your online store. Once configured, your store will be able to handle online payments automatically. Additionally, admins and store staff can [manually process any unpaid invoices](/using-upmind/payment-methods/how-to-take-manual-payments) when needed.

## Accessing payment options

1. Log in to Upmind.

2. Click **Settings**.

3. Select the **Payment Options** tile.

<Frame caption="Settings > Payment options">
  <img src="https://mintcdn.com/upmind/2ooSxDpt6PiIGMr-/images/fb/0561c629a26b845d.png?fit=max&auto=format&n=2ooSxDpt6PiIGMr-&q=85&s=132d82488120daffae5806124f40f560" alt="Settings > Payment options" data-og-width="1346" width="1346" data-og-height="415" height="415" data-path="images/fb/0561c629a26b845d.png" data-optimize="true" data-opv="3" srcset="https://mintcdn.com/upmind/2ooSxDpt6PiIGMr-/images/fb/0561c629a26b845d.png?w=280&fit=max&auto=format&n=2ooSxDpt6PiIGMr-&q=85&s=f75fbd1189dbf6a2c405489b6ec29dd6 280w, https://mintcdn.com/upmind/2ooSxDpt6PiIGMr-/images/fb/0561c629a26b845d.png?w=560&fit=max&auto=format&n=2ooSxDpt6PiIGMr-&q=85&s=71d2ed3c1a18f375fde30845ef178f53 560w, https://mintcdn.com/upmind/2ooSxDpt6PiIGMr-/images/fb/0561c629a26b845d.png?w=840&fit=max&auto=format&n=2ooSxDpt6PiIGMr-&q=85&s=ebc44aa250d0a7133ed9119ff1f7bfd0 840w, https://mintcdn.com/upmind/2ooSxDpt6PiIGMr-/images/fb/0561c629a26b845d.png?w=1100&fit=max&auto=format&n=2ooSxDpt6PiIGMr-&q=85&s=9893e17e3b86a3335ab8d109b77eed64 1100w, https://mintcdn.com/upmind/2ooSxDpt6PiIGMr-/images/fb/0561c629a26b845d.png?w=1650&fit=max&auto=format&n=2ooSxDpt6PiIGMr-&q=85&s=dd62e2aa198fed5fb676d1b9292fb885 1650w, https://mintcdn.com/upmind/2ooSxDpt6PiIGMr-/images/fb/0561c629a26b845d.png?w=2500&fit=max&auto=format&n=2ooSxDpt6PiIGMr-&q=85&s=86f2738b40a00bef55c2f295176786ea 2500w" />
</Frame>

## Customising payment settings

### Gateway settings

1. Choose a **Capture Mode**:

   1. **Direct Capture** (default): Charges immediately.

   2. **Authorize**: Places a hold, then captures after a set number of days.

<Frame caption="Payment capture mode">
  <img src="https://mintcdn.com/upmind/5gi4DQpw4X76kT6T/images/fb/be7efc2ea8a0785e.png?fit=max&auto=format&n=5gi4DQpw4X76kT6T&q=85&s=7740cf268c251e9355b7f26aa72b5949" alt="Payment capture mode" width="1006" height="261" data-path="images/fb/be7efc2ea8a0785e.png" />
</Frame>

2. Set the number of days before capturing an authorised hold (not required if you select **Direct Capture**).

<Frame caption="Authorization capture delay days">
  <img src="https://mintcdn.com/upmind/1-uICsJi9zYpvJVH/images/fb/889a33a0c16fcd9d.png?fit=max&auto=format&n=1-uICsJi9zYpvJVH&q=85&s=6920571e1842981a4bd7b80d7453f790" alt="Authorization capture delay days" width="622" height="98" data-path="images/fb/889a33a0c16fcd9d.png" />
</Frame>

3. Enable or disable partial payments.

<Frame caption="Enable/disable partial payments for clients">
  <img src="https://mintcdn.com/upmind/FQ1NhxALxjSHvvWW/images/fb/b294d98982e6fbfe.png?fit=max&auto=format&n=FQ1NhxALxjSHvvWW&q=85&s=0d353d53956c5adc0b4cf729e2c7a02c" alt="Enable/disable partial payments for clients" width="606" height="75" data-path="images/fb/b294d98982e6fbfe.png" />
</Frame>

### Billing automation

For payment automation, you can configure the following settings according to your needs.

1. **Max Authorization Capture Attempts**: Limit the number of tries to capture an authorised amount.

<Frame caption="Max authorization capture attempts">
  <img src="https://mintcdn.com/upmind/uxzVUXAKtJ2bRWCI/images/fb/6a30ca2d3105e809.png?fit=max&auto=format&n=uxzVUXAKtJ2bRWCI&q=85&s=24c6d898fe6c447533f280c7218d7797" alt="Max authorization capture attempts" width="993" height="121" data-path="images/fb/6a30ca2d3105e809.png" />
</Frame>

2. **Invoice Charge Attempt Interval Days**: Set the retry interval for failed payments to automatically charge an invoice.

<Frame caption="Invoice charge attempt interval days">
  <img src="https://mintcdn.com/upmind/JUoAg6onJmXk_-rR/images/fb/e096e4badf661445.png?fit=max&auto=format&n=JUoAg6onJmXk_-rR&q=85&s=e07bde2e99747614c0b32d5b59f93242" alt="Invoice charge attempt interval days" width="630" height="94" data-path="images/fb/e096e4badf661445.png" />
</Frame>

3. **Max Invoice Charge Attempts**: Limit how many times Upmind will attempt to process a payment.

<Frame caption="Max invoice charge attempts">
  <img src="https://mintcdn.com/upmind/ObllJJl59DabnmMn/images/fb/d28c1e3da45f2c74.png?fit=max&auto=format&n=ObllJJl59DabnmMn&q=85&s=fa32c5db2b6f595561c0bc65a12cb13e" alt="Max invoice charge attempts" width="630" height="104" data-path="images/fb/d28c1e3da45f2c74.png" />
</Frame>

4. **Days’ Notice Before Credit Card Expiry Notification**: Notify clients with a reminder before their card expires.

<Frame caption="Days’ notice before credit card expiry notification">
  <img src="https://mintcdn.com/upmind/JUoAg6onJmXk_-rR/images/fb/e1e2ce9d8c0e14bb.png?fit=max&auto=format&n=JUoAg6onJmXk_-rR&q=85&s=4141be11d01a31ae298d446bea13fb16" alt="Days’ notice before credit card expiry notification" width="629" height="106" data-path="images/fb/e1e2ce9d8c0e14bb.png" />
</Frame>

5. **Attempt Other Saved Card on Failed Payments**: Enable fallback to other stored cards if the automatic payment on the main one fails.

<Frame caption="Attempt other saved card on failed payments">
  <img src="https://mintcdn.com/upmind/wRuKrNY12tQZY8Rr/images/fb/3933e209a52f9c3e.png?fit=max&auto=format&n=wRuKrNY12tQZY8Rr&q=85&s=8d0144077b3eac4451aaf2ec0b4e77c2" alt="Attempt other saved card on failed payments" width="630" height="67" data-path="images/fb/3933e209a52f9c3e.png" />
</Frame>

6. **Invoice Categories for Auto-Charging**: Restrict auto-charging to selected invoice categories.

<Frame caption="Invoice categories for auto-charging">
  <img src="https://mintcdn.com/upmind/Lh8hC132BWHpvRbz/images/fb/4ae93cddf5bd1e3a.png?fit=max&auto=format&n=Lh8hC132BWHpvRbz&q=85&s=e0da4029612f1af5cbb035e60a5d8d2b" alt="Invoice categories for auto-charging" width="627" height="223" data-path="images/fb/4ae93cddf5bd1e3a.png" />
</Frame>

7. **Charge Interval Before Due Date**: Start charging invoices a set number of days before their due date.

<Frame caption="Charge interval before due date">
  <img src="https://mintcdn.com/upmind/JUoAg6onJmXk_-rR/images/fb/e2d67ac5cd9e3c8d.png?fit=max&auto=format&n=JUoAg6onJmXk_-rR&q=85&s=97b0d3716977eb88e007d0fc0d80be87" alt="Charge interval before due date" width="634" height="108" data-path="images/fb/e2d67ac5cd9e3c8d.png" />
</Frame>

8. **Max Days to Attempt Payment After Charge Date**: Set a limit for how long to keep automatically retrying after the charge date. This protection feature applies only to subscription clients added to the store through the Import tool.

## Enabling automatic payments for clients

* Clients can enable automatic payments by saving a payment method in their portal and selecting **Allow Automatic Payments**.

* Admins can enforce auto-pay for specific products or clients if required.

<Frame caption="Allow auto payment for new payment methods">
  <img src="https://mintcdn.com/upmind/5gi4DQpw4X76kT6T/images/fb/bde4025676377db4.png?fit=max&auto=format&n=5gi4DQpw4X76kT6T&q=85&s=c698af98b5b5e304f5fb6f796989469d" alt="Allow auto payment for new payment methods" width="618" height="436" data-path="images/fb/bde4025676377db4.png" />
</Frame>

## Managing subscriptions and plan changes

* Automatic payments will renew subscriptions on their due date.

* For **plan changes** (e.g., upgrades or downgrades), there are additional options for additional charges or refunds. Upmind automatically calculates the balance. For more information, follow this [guide](/using-upmind/manage-client-services/how-to-change-a-subscription-service-level#/).
